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DP Finance
Overview
A fast and reliable accounting system that is scalable from a single boutique hotel of less than 20 rooms to a Multi Property management company field tested with 900 properties. Users are not restricted in their Chart of Account structure which allows easy and seamless transition of history when migrating from other systems. Accounting systems need to always be in balance and Data Plus excels by using a database that automatically rolls back any incomplete postings. Included are modules for General Ledger, Accounts Payable, Accounts Receivable and Cash Reconciliation. The built-in financial statement generator supports consolidations and side-by-side comparisons.
Key Features & Benefits
- Chart of Accounts: Support up to 16 characters divisible into one to five parts. Currency and statistics are kept in separate journals eliminating the need for contra accounts. The standard Data Plus chart is USALI 12th Edition compliant and includes the new Energy & Waste Management accounts.
- Multi-currency: Any number of currencies can be supported in a single database with Foreign Exchange Gain/Loss tracked at the transaction level.
- True Intercompany Accounting Because all properties are maintained in a single database, Due To/From transactions are created automatically with forced balancing by property.
- Journal Entries Every transaction, regardless of module, posts in real time to the General Ledger including activity imported from other systems, spreadsheets or recurring entries.
- Accounts Payable Invoices and their accompanying images can be entered in a number of ways including integration with many third-party Workflow systems. Approval routing is supported via a web interface.
Frequently Asked Questions
We tried to answer most common questions, if you have any additional, please get in touch with our friendly team
All standard bank file import formats are supported. Matching rules can be set up to automatically match bank and system transactions such as a credit card deposit recorded from the PMS system on one day and the payment received from the processor on a different day.
Data Plus has years of experience in importing data from other systems at the transaction level in order to allow users access to their old history.
DP Docs stores an unlimited amount of supporting documents from both Data Plus initiated transactions as well as external document stores such as Invoice Work-flow and Procurement systems.
Closing a fiscal year is a one-button operation. The system automatically closes the fiscal year when the last fiscal period is closed. Profit and Loss accounts are netted to determine the contribution to Retained Earnings and offsetting activity is generated to open these accounts with a zero opening balance in the new fiscal year.
Vat Tax reporting is supported with localized reporting for any required jurisdiction. Use Tax can be automatically calculated at the line-item level based on the expense account tax rate.
Daily Revenue reporting is supported for actual currency and statistical values as well as budgets and forecasts using data imported from PMS and POS systems. Daily Labor reporting uses data imported from Time & Attendance systems to produce similar reports by Department and Position.
Data Plus integrates with over 200 systems commonly used in the Hospitality industry. Integrations can be automated to run at any frequency using FTP and API technologies.
You can change any of the columns around for each grid in whatever order you choose. Plus, it will save your changes so the next time you login the columns you rearranged will be preserved.
DP Pay
Overview
Vendors can be paid via check, ACH, or credit card using Data Plus’ new seamless solution. DP Pay allows real-time payment tracking within Data Plus without needing another system’s portal. DP Pay updates the Data Plus database as transactions progress, and DP Docs integration makes invoice images visible at payment time.
DP Pay, a next-gen web application with a new user interface, streamlines B2B payments through automated execution and cash management. It automates the entire invoice-to-pay process, offering top-notch compliance, security, and functionality on the Data Plus platform.
Key Features & Benefits
- Flexible Payment Methods Virtual cards, Integrated Pay Network, ACH, and Checks
- Efficiency & Time Savings Streamline vendor payments, automate reconciliation, and reporting processes, and reduce costs by identifying invoice discrepancies.
- Seamless Integration & User Experience Utilize a modern web-based interface, integrate seamlessly with 200+ ERP systems, and capture invoice data with 99.5% accuracy.
- Automated & Customizable Payments Replace checks with virtual, one-time use credit cards, and dynamically choose payment methods (Check, ACH, or Credit Card) within the Data Plus system.
- Real-Time Cash Flow Insights Access real-time cash flow data at the business unit and executive levels, enabling informed financial decisions and early payment discounts.
- Enhanced Security & Control Increase payment visibility and control, prevent fraud, and utilize secure card and network payment options.
Frequently Asked Questions
We tried to answer most common questions, if you have any additional, please get in touch with our friendly team
DP Pay is our advanced Gen 2 web-based solution for automating and optimizing B2B payments, integrated with the Data Plus accounting software and bank.
DP Pay streamlines vendor payments, frees up employee time, and automates reconciliation and reporting processes.
Yes, DP Pay reduces costs by identifying invoice discrepancies, flagging vendor errors, and replacing checks with virtual, one-time-use credit cards with robust approval processes.
When doing the payment processing you can edit the vendor record from the payment screen, this saves a user from having to exit out to make changes. You will also get a warning if required information is missing and needs to be updated and can fix this from the payment screen.
DP Pay supports virtual cards, Integrated Pay Network, ACH, and checks.
DP Pay increases payment visibility, offers enhanced security and fraud prevention, and provides complete audit tracking and advanced risk management tools.
DP Pay has a user friendly web based UI that is easy to use, fast and accessible from any device with a web browser.
DP Pay offers ironclad security controls to mitigate fraud risk and secure card and network payment options.
Yes, DP Pay provides real-time cash flow insights at both the business unit and executive levels.
DP Supply
Overview
DP Supply is an advanced solution for AP Automation & P2P “purchase to pay” in the hotel sector. It’s next-gen automation offered at an affordable price, providing a seamless paperless experience by integrating e-invoicing, purchase invoice approval, purchase order & receipting and Savings as Service.
Key Features & Benefits
- Purchase Requisitions and Dynamic Approvals
Suppliers such as Amazon Business, American Hotel Register, US Foods, Office Depot and Guest Supply have their fully integrated online buying capabilities AI-powered Digital Invoice capture and AP Automation - Visibility and Control
Advanced insight and greater flexibility Paper gets eliminated Control spend in real time Improve supplier relationships Simplify business operations for buyers Enhance decision-making with real-time data - Productivity Gains
Up to 90% productivity gain from digital invoice capture eliminating manual data entry, integration into your Finance System and bank detail validation Reduction in manual intervention and repetitive coding tasks Streamlined and automated approval processes that can be accessed on any device - Competitive Differentiators
It integrates with ERP/Accounting software It integrates with ERP/Accounting software Purchase Ordering
Frequently Asked Questions
We tried to answer most common questions, if you have any additional, please get in touch with our friendly team
The DP Supply system is apt for the hotel / catering business, which has an intuitive interface linking it with ERP/ Accounting software, advanced AI based Digital Invoice Capture and complete AP automation where efficiency and transparency are critical to every transaction and payment.
Yes, DP Supply has the capability to build advanced dynamic workflows that can be customized based on specific properties, departments, dollar thresholds and multi-tier approval processes required by diverse hospitality operations management.
DP Supply has prebuilt integrations to key suppliers/vendors such as Amazon Business, US Foods, HD Supply, Guest Supply, Gordon Food Service and American Hotel Register and more. We are continuously onboarding additional vendors every day.
Leveraging AI technology to capture digital invoices allows for advanced invoice processing at the header and line item level, real-time invoice status tracking and provides a paperless AP solution.
By replacing manual processes like data entry and approval workflows with automation, DP Supply can save up to 90% of the time you spend on these tasks allowing your team to focus on improving guest experiences and other strategic activities.
With real-time data and comprehensive reporting, decision makers can track all spending information, providing a complete view of purchasing commitments and actual expenditures.
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